My Quest for the Perfect Word Processor: Act Two

Photograph of a winding path through a dark forest. This is a quest, after all.

In Act One of this epic tale, our hero had fallen on dark days. Forced away from Mellel, his comfortable word-processing home, he began to wander the land seeking new possibilities and brighter horizons.

Now we see him revisiting familiar territory. Microsoft Word for Mac 2011 is already installed on his machine, after all. But it too offers only disappointment. Hazardous to navigate and full of unmarked and unlabeled dangers, it is a VoiceOver nightmare. 

He considers other options: Pages, VoiceDream Writer. These are friendly and accessible, but nowhere near full-featured enough for a dissertation. He falls to using TextEdit—at least it works well with VoiceOver. Perhaps he will write his whole dissertation in plain text and typeset it with LaTeX. But of course this is absurd. Navigating a document as long as a dissertation in plain text would be next to impossible. Plus he would have to learn LaTeX, so…

And then at last, on the verge of despair, he finds hope. There is a new version of Microsoft Word for Mac, and it has been substantially rebuilt and reconfigured. Word has always had features galore, of course, and is capable of handling large projects like books and dissertations. In the new 2016 version, the development team has increased VoiceOver compatibility and improved support for Hebrew (as long as the Hebrew keyboard is used). 

Almost all of the buttons, tabs, and menus are clearly labeled for VoiceOver, and navigating the interface is relatively easy. Setting VoiceOver Hotspots for the ribbon and main text pane makes it even more painless. The only problem with this is that the Hotspots for the ribbon are document-specific, so if you have two documents open at the same time, you have to make sure you go to the correct ribbon. 

Navigating long documents can also be cumbersome. You can navigate by page or line, but it would be very useful to be able to navigate within your document structure. The VoiceOver rotor could come in handy here, connecting the headings menu to document headings and allowing users to skip back and forth that way.

The biggest bug in Word for Mac 2016 comes when documents get long and cover multiple pages. If you make changes to early pages in the document that affect later pages, VoiceOver can get confused about what it should be reading . When you use the “Read Line” or “Read Paragraph” commands, it will read the wrong line or paragraph, or start or stop too early. When this happens, closing and reopening the document solves the problem, It is not insurmountable, but it does get very tedious. 

Track Changes and Comments—two critical tools in academic work—are also difficult to use, but these are acknowledged issues that Word is working to improve.

So our hero takes up this tool, imperfect though it is, and sets his hand to the work. But his vigilance remains constant, and from afar he hears rumours of a new kind of tool: a powerful writing suite with deep VoiceOver compatibility. Tune in next time, brave readers, as our hero encounters…the Scrivener.


(This  epic post reviewed MS Word for Mac 2016 Version 15.24. Any subsequent  improvements to accessibility in later versions are not covered)

5 thoughts on “My Quest for the Perfect Word Processor: Act Two

  1. I agree with comment from Peg Powell: I am exhausted just thinking about all of this. I have not written in another language since a Spanish book report in 1971. I am glad retirees are not required to be word processing heroes.

  2. When I worked as at teacher at Apple, I had to blast-learn VoiceOver and it is not easy! The whole experience is so slow that shortcuts become essential. I can imagine that choosing the right word processor makes all the difference. A bad word processor is like an extra weight on an already uphill battle. Good for you for not settling. I am excited to hear the next chapter.

  3. Wow, what a hurdle to have to jump. It’s daunting enough to sit down I front of a large document without all of these extra challenges. I’m inspired by your perseverance!

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